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Agentic AI: strategic impact on processes

Case: Recruitment and Selection

Unstructured

10 days
(80 hours)
  • Manual, repetitive resume screening.
  • Spreadsheet entry and lost productivity.
+50%

Structured

5 days
(40 hours)
  • Standardized job forms and centralized data.
  • Faster communication between HR and hiring managers.
+80%

Automated

2 days
(16 hours)
  • Integration with job platforms and keyword-based auto-screening.
  • Automated notifications and prioritization.
+95%

Agentic

Minutes
  • AI Agents analyze resumes, assess fit, and automatically prioritize candidates.
  • Zero manual effort, 5x productivity, and cost savings.

Example of an orchestrated workflow with Recruitment and Selection AI Agents

Stage
Pain points
Automated activities
AI Agents
Resume reading

Pain points

Manual, scattered review of resumes received through different channels.

High application volume with no automatic prioritization.

Automated activities

Automatic reading of submitted resumes.

Extraction of education, language, and experience data.

Automatic registration in the talent pool.

Reading Agent
Fit analysis

Pain points

No standardized evaluation criteria.

Too much time spent comparing profiles manually.

Automated activities

Compatibility scoring between candidate and role.

Automatic identification of the best-fit profiles.

Prioritization recommendations in the pipeline.

Selection Agent
Culture fit and diversity

Pain points

Difficulty assessing behavioral fit objectively and inclusively.

Lack of visibility into diversity and behavioral indicators.

Automated activities

Automatic sending of culture-fit and diversity analysis forms.

Response interpretation and behavioral insights generation.

Final assessment with a recommendation for HR.

Culture Fit Agent
Resume screening

Pain points

No standardization in selection criteria.

Risk of human error and losing qualified candidates.

Automated activities

Automatic validation of HR-defined criteria.

Cross-checking against internal policies and compliance.

Automatic disqualification of profiles that don’t meet requirements.

Validation Agent
Move forward to Ru0026S

Pain points

Slow communication between screening and recruiters.

No consolidated interview history.

Automated activities

Automatic movement of approved cards to the recruiting team.

Sending a complete brief with candidate history.

Automatic tracking of conversion and productivity metrics.

Do not move forward

Pain points

No standardized feedback for rejected candidates.

No historical record for future opportunities.

Automated activities

Automatic feedback generation and personalized communication.

Capturing rejection reasons for analytics and future reassessments.

Storing the profile in the talent pool.

Meet the AI Agents powering your Recruitment and Selection process

From job intake to the final recommendation, AI Agents automate analysis, cross-check data, and ensure hiring accuracy.

Reading Agent

Reads and interprets resumes, extracting relevant information.

Automated activities:

  • Automatic resume reading.
  • Extraction of education, language, and skills data.
  • Creation of a concise summary for HR.

Selection Agent

Calculates a compatibility score and prioritizes ideal candidates.

Automated activities:

  • Application of matching rules.
  • Automatic fit scoring.
  • Recommendation of candidates to move forward.

Culture Fit Agent

Assesses candidates’ behavioral and cultural alignment.

Automated activities:

  • Sending a culture analysis form.
  • Interpretation of responses.
  • Generating a synthesis with insights and a final recommendation.

90% less time spent screening resumes

AI Agents automate resume reading and classification, reducing analysis time from days to hours.

+70% operational efficiency

With standardized workflows and smart automation, your HR team moves faster and reduces manual errors.

228% ROI on HR automations

Smart automation with AI Agents reduces operational costs and increases return on investment, boosting HR efficiency and productivity.

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Become a Pipefy expert: master building AI agents and take your processes to the next level.

Learn, hands-on, how to build, automate, and scale your end-to-end processes with Pipefy Academy.

What you’ll learn:

Build and organize your processes

Create forms and portals to centralize requests. Structure pipes and cards to track tasks with clarity and control.

Manage information with ease

Build custom databases and keep all your team’s data always up to date and connected.

Automate and accelerate results

Eliminate manual work with automations, AI agents, and email tools that work for you.

Analyze and improve your operation

Create reports, interfaces, and dashboards to visualize metrics, identify bottlenecks, and make data-driven decisions.

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Start the Process Manager course now

Learn how to use Pipefy strategically, build your first agent from scratch, and gain the autonomy to scale your workflows and gain the autonomy to scale your workflows.

Access the course

Get your questions answered, learn more, and connect with other specialists.

Join conversations, share best practices, and discover new ways to get more out of your processes.

Access Pipefy Community

Frequently asked questions

If you need help, we’re here to guide you and provide full support

How does Pipefy automate recruitment and selection?
AI Agents read resumes, validate policies, and automatically score candidates—eliminating manual work.
Can I integrate Pipefy with my job platform or ATS?
Yes. Pipefy integrates with job platforms, ERPs, and HR systems via API, Zapier, and native connectors.
Does AI replace human HR?
No. AI complements HR by automating operational steps and freeing up time for strategic decisions.
Can I customize the process?
Absolutely. Pipefy is no-code, so HR can configure stages and automation rules.
What gains can I expect from recruitment automation?
Up to a 90% reduction in screening time and over 200% ROI by eliminating manual work [TBD].
Does Pipefy offer implementation support?
Yes. You get technical support, onboarding, and enablement materials in Pipefy Academy.
How long does it take to implement Pipefy AI Agents for recruitment and selection and see results?
On average, Pipefy agents are configured in minutes, and use cases—regardless of focus—within up to 20 days. That’s what makes Pipefy the no-code AI solution for business process orchestration that’s faster and easier to deliver results in days, not months.

The platform global leaders trust to innovate and scale

Pipefy is one of the most respected platforms in the market, recognized by leaders for its innovation, robustness, and operational impact.

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