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Agentic AI: strategic impact on contract renewals

Use case: Contract Renewals

Unstructured

44 days
(352 hours)
  • Manual identification of contracts nearing expiration
  • Slow review and manual summaries
  • Lack of control over reminders and follow-ups
0 %

Structured

22 days
(176 hours)
  • Data centralized in standardized forms
  • Kanban visibility and clear SLAs
  • Reliable tracking of expiration dates
50 %

Automated

11 days
(88 hours)
  • Automatic expiration reminders
  • Automatic movement through the workflow
  • Emails generated without manual intervention
50 %

Agentic

A few hours
  • AI summarizes contracts and drafts renewal messages
  • Next dates calculated automatically
  • Smart alerts and exceptions highlighted for managers

Meet the AI Agents powering the contract renewal process

Automate legal reviews and critical reminders with Agents that read contracts, identify risks, and keep the workflow up to date.

Contract Analysis Agent

Automatically analyzes registered contracts, identifies key points, generates clear summaries, and prepares the first renewal communication based on internal rules.

Automated activities:

  • Reads and interprets contract details when the card is created
  • Generates the automatic summary and the initial reminder message
  • Suggests the next review date based on the configured policy

Reminder Agent

Ensures continuity across the renewal cycle by sending automatic notices when a critical date arrives and intelligently updating upcoming reminders.

Automated activities:

  • Triggers the review notice when entering the reminder stage
  • Drafts the new message and logs relevant notes
  • Calculates and fills the next reminder date according to business rules

See how Pipefy turns contract renewals into an intelligent workflow.

Stage
Pain points
Automated activities
AI Agents
Active contracts

Pain points

Difficulty identifying contracts nearing expiration

Slow, error-prone manual review

No standard for summaries and initial messages

Automated activities

Automatic reading and interpretation of contract details

Generation of legal summary and the first reminder message

Suggested next review date based on internal policy

Contract Analysis Agent
Reminder sent

Pain points

Manual, repetitive follow-ups

Risk of missing sends and critical deadlines

No centralized history of communications

Automated activities

Automatic trigger of the review notification

Drafting of the new notice message

Calculation and logging of the next reminder date

Reminder Agent
Expired contracts

Pain points

Renewals lost due to lack of visibility

Late follow-up increases legal and financial risk

Difficulty documenting and scaling exceptions

Automated activities

Automatic logging of expiration status

Consolidated history for audit and analysis

Foundation for decision-making and renegotiation

95% less effort in renewal management

AI dramatically reduces time spent reading, summarizing, and sending reminders, so Legal only steps in for critical exceptions.

90% less risk of contracts expiring without action

Automated alerts and AI-calculated dates prevent financial losses and ensure compliance with internal policies.

Up to 3x more contracts managed per analyst

With automations and active AI Agents, your team can monitor a higher volume of contracts without expanding headcount.

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Become a Pipefy expert: master AI Agent creation and take your processes to the next level.

Learn, hands-on, how to create, automate, and scale your end-to-end processes in Pipefy Academy.

What you will learn:

Create and organize your processes

Build forms and portals to centralize requests. Structure pipes and cards to track tasks with clarity and control.

Manage information with ease

Build custom databases and keep all your team data always up to date and connected.

Automate and accelerate results

Eliminate manual tasks with automations, AI Agents, and email tools that work for you.

Analyze and optimize your operation

Create reports, interfaces, and dashboards to visualize metrics, identify bottlenecks, and make data-driven decisions.

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Learn how to use Pipefy strategically, build your first agent from scratch, and gain autonomy to scale your workflows.

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Ask questions, learn more, and connect with other experts.

Join conversations, share best practices, and discover new ways to boost your processes.

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Frequently asked questions

If you need help, we’re here to guide you and provide full support

How does Pipefy prevent contracts from expiring without renewal?
AI Agents monitor critical dates, send automated alerts, and update reminders to ensure no renewal is missed.
Can the renewal process be adapted to the company's internal policies?
Yes. The Agents use configured business rules to suggest dates, exceptions, and messages aligned with legal and compliance policies.
Do I need to involve IT to implement the process?
No. Pipefy is 100% no-code, allowing Legal to configure workflows, automations, and Agents without technical dependency.
Does AI really read and interpret the contract?
Yes. The Contract Analysis Agent identifies clauses, extracts relevant information, and generates clear summaries to accelerate reviews.
Can I automatically send multiple renewal reminders?
Yes. The workflow allows you to add Agents—such as the Reminder Agent—for multiple notices and different review cycles.
Can I integrate Pipefy with my ERP, CRM, or contract system?
Yes. Pipefy offers native integrations and an open API to connect legal, finance, and procurement systems.
Does the process generate a communications history and audit trail?
All history is logged in the card, including AI-generated messages, notice dates, and automatic moves.
Does this model work for contracts across different teams?
Yes. The workflow supports Legal, Procurement, Finance, IT, and any team that manages contracts with renewal dates.
Can AI identify cases that require escalation, like CFO involvement?
Yes. The Agent recognizes internal policy patterns and automatically highlights exceptions that require higher-level approval.
How long does it take to implement AI Agents for contract renewals and see results?
Pipefy AI Agents are quickly configured in a no-code studio, enabling AI-powered contract renewal workflows to go live in just a few days. With unified orchestration and built-in governance, you deliver measurable impact and ROI in days—not months.

The platform global leaders trust to innovate and scale

Pipefy is one of the most respected platforms in the market, recognized by leaders for its innovation, robustness, and operational impact.

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